Procurement

If a vendor ships products to PBA without prior receipt of an authorized University purchase order or purchasing card number, PBA reserves the right to reject and return any products received at the vendor’s expense. Vendors who perform services for PBA without prior receipt of an authorized University purchase order or purchasing credit card number jeopardize future business opportunities with PBA as well as removal from the University’s preferred vendors list, if applicable. At no time is the vendor authorized to ship product to or perform service at a location other than what is stated on the official University purchase order or requested at the point-of-sale by an authorized purchasing card cardholder.

Vendors are cautioned against acting on oral or written requests for supplies, equipment, or services from any department or individual unless accompanied by a specific purchase order number or purchasing card number. The University will not be responsible for orders accepted or shipped by Vendors without that required authorization. The appropriate purchase order number should appear on all correspondence to include invoices, packages, bills of lading, and packing lists.

At no time is a vendor authorized to submit a purchase order invoice directly to an individual or the ordering department. Except where stipulated otherwise on the purchase order, address all invoices to:

Palm Beach Atlantic University
Attn: Accounts Payable
P.O. Box 24708
West Palm Beach, FL 33416-4708

Vendors can facilitate prompt, accurate payment with the following components of an “ideal” invoice:

• Vendor name in header of invoice (a match for the Purchase Order name).
• Vendor remit to address.
• P.O.#, Vendor invoice # and invoice date
• Vendor’s Federal Identification Number (FEID)
• Payment terms matching the Purchase Order payment terms
• Sufficient itemization to know what goods / services were provided
• Billing name: Palm Beach Atlantic University
• Billing amount

Unless otherwise noted in the solicitation document, contract, or purchase order, PBA’s standard payment terms are net 30.

PBA is tax exempt from the payment of all sales, use or excise taxes.